Solon Cooperative Preschool - Committee Descriptions

The PRESIDENT serves as the administrative head of the Preschool. The President shall preside at Board meetings and general membership meetings This position is the liaison between the members, staff and facility (currently the Solon United Methodist Church). Working with the Director, the President shall establish the Preschool's calendar, subject to Executive Board approval. The President shall prepare informational folders for each member family to be distributed on Curriculum Night. The President shall maintain current employment records for each staff member. To the extent possible, efforts of the President shall be coordinated with the Vice President.

The VICE PRESIDENT serves as the Nominating Committee Chairperson. The Vice President shall preside over Board meetings and general membership meetings when the President cannot attend. To the extent possible, the Vice President shall assist the President with his/her duties.

The SECRETARY shall take minutes at all Executive Board, Board, and General meetings. The Secretary shall be responsible for the billing of tuition, collecting tuition payments and making deposits of tuition payments. All deposits shall be made in a timely manner, and accurate and detailed records of monies deposited shall be maintained. The Secretary shall notify the Treasurer of the amount of any deposit made within two (2) days of making the deposit. In accordance with Article II, Section 9 of these Bylaws, the Secretary shall notify the President in the event a member’s tuition is more than five (5) days overdue.

The TREASURER shall maintain current financial records for the Preschool. The Treasurer shall be responsible for accounts payable for the school and submitting required tax forms. The President must approve checks written for more than $500.00, excluding payroll, rent, and insurance checks. The Treasurer shall contract with an outside company (i.e. Paychex) for the preparation and payment of payroll for all SCP employees. At any point requested and at the end of the year, the Treasurer shall prepare and submit a financial outlook for the year to the Executive Board.

Class Chairperson*

The 2-year-old class(es), the 3-year-old class, and the 4-year old class shall each have a class chairperson who shall serve as a link between parents, teachers and the Board. The class chairperson's main responsibility shall be to organize and maintain a schedule of the members’ parent helper days for his/her class. The class chairperson shall also make arrangements for class parties, prepare and collect permission slips and/or payment for class field trips, organize teacher appreciation day and assist in any other way requested by the teachers.

The licensing chairperson shall be responsible for handling all issues relating to state licensing. The licensing chairperson shall review all members' forms to insure they are completed in their entirety and meet all state requirements.

The Ways & Means Committee shall consist of one (1) chairperson and at least three (3) additional members. The Ways & Means Committee shall be responsible for the organization and running of all SCP fundraisers. The committee chairperson shall additionally be responsible for collecting and depositing all fundraising money, and reporting all such deposits to the Treasurer in a timely manner. The committee chairperson shall maintain records of all funds raised by each member and shall notify each member of the amount raised toward his/her fundraising requirement no later than April 15.

Hospitality/Advertising

The Hospitality Committee shall consist of three (3) members, one from each class offered at SCP. One of the three Hospitality Committee members shall serve as Hospitality Chairperson. The Hospitality Committee shall be responsible for set-up, clean up and refreshments on Curriculum Night and Family Night. At the request of the Registrar, members of the Hospitality Committee shall conduct tours of the Preschool for prospective members. The committee chairperson shall be responsible for arranging individual portraits of students and staff and class portraits for each class at SCP. Hospitality will assist the Director in advertising for the school. Parents may be asked to make phone calls, arrange media, and distribute advertising materials.

The Workroom Committee shall be responsible for organizing and maintaining the supply closet, keeping an inventory of supplies and making play dough for use in the classrooms. The committee chairperson shall notify the Director when supplies need replenished. Additionally, the Workroom Committee shall be responsible for assisting in the preparation of classroom materials as requested from time to time by the Director and/or teachers.

This committee is responsible for distributing Scholastic Book Club order forms, compiling and submitting orders placed by members, and making purchases through Scholastic for the benefit of the Preschool.